How to Become an Arizona Notary:
To become an Arizona notary public
, a person must meet all of the requirements listed below:
- Be 18 years or older
- Be a resident of the State of Arizona for income tax purposes and claim the individual’s residence in this state as the individual’s primary residence on state and federal tax returns
- Be a citizen or a legal permanent resident of the United States
- Not be convicted of a felony (unless his or her civil rights have been restored)
- Not have had an Arizona notary public commission revoked
- Be able to read and write English
Qualifications to become a Arizona Notary Public:
In order to receive an Arizona notary public commission, a person must:
- Meet the eligibility requirements
- As of June 22, 2015, only notary applications created from the “web application” will be accepted. Applications completed on any prior PDF version will be returned. Properly complete and submit a web application form to the Secretary of State with a filing fee of $43.
- After the Secretary of State provides notice of the appointment, the person appointed must submit within 30 days his or her official oath and bond to the Secretary of State. Upon filing the oath and bond, the Secretary of State delivers the commission to the notary public. Click here to download the web application form.
Non-Resident Arizona Notary:
Arizona Notary Bond:
Required. A notary bond is required in the amount of $5,000 for new and renewing notaries. The Secretary of State shall not accept any bond that was issued more than 60 days before or 30 days after the date on which the Secretary of State commissions a notary public. Please visit the American Association of Notaries’ website at www.arizonanotaries.com
to purchase and receive a bond via email in one business day.
Notary Errors & Omissions Insurance:
Optional. A notary public is liable to any person for damages that result from official misconduct. The American Association of Notaries strongly recommends that Arizona notaries public insure themselves against claims of negligence through the purchase of Notary Errors and Omissions insurance. Visit our website: www.arizonanotaries.com
for additional information, or by calling (800) 721-2663.
A $43 filing fee is required for new and renewal notaries along with a notary web application.
Arizona Notary Term:
Notary Commission Renewal:
A notary public may apply 60 days before the expiration of the current commission by completing a renewal application form.
A notary public must keep as a reference a manual that is approved by the Secretary of State that describes the duties, authority, and ethical responsibilities of notaries public. A Notary Public Reference Manual may be obtained from the Secretary of State at no charge. The Secretary of State may require that applicants and suspended notaries present proof of attendance at a notary training course before receiving their commission or before reinstatement of a suspended commission. Any applicant who is required to attend a notary training course must complete the training within 90 days before renewing his or her notary public commission.
Arizona Notary Stamp/Notary Seal:
Type – rubber-inked stamp
Ink color — dark ink other than red
Required elements - notary public’s name, commission expiration date, the name of the county in which the notary is commissioned, and the words “Notary Public” and “The Great Seal of the State of Arizona.” Not more than 1 ˝ inches high and 2 ˝ inches wide if rectangular or 1 1/2 if round.
Note: An embossing seal is not an official seal of a notary public, but a notary may possess one that may be used in conjunction with the notary’s official seal. The notary seal, commission, and journal remains the property of the notary public even if the employer paid for the notary materials.
If the notary public’s seal or journal is lost or stolen, the notary must notify the Secretary of State within 10 days after the loss or theft of an official journal or seal. Please report the missing or stolen notary supplies on the State's website at https://apps.azsos.gov/apps/notary/application/Missing%20or%20Stolen%20Journal.aspx. The notary must also inform the appropriate law enforcement agency in the case of theft. Failure to provide the Secretary of State of such notice carries a civil penalty of $25.
Required. Notaries are required to keep a journal of all notarial acts for at least 5 years after the date the notarial act was performed. The notary journal and records must be delivered to the Secretary of State by certified mail or other means providing a receipt upon death, resignation, or removal. A notary or personal representative who neglects to deposit such journal and records within three (3) months shall forfeit to the state not less than $50 or more than $500. In addition, any person who willingly destroys notary records shall forfeit to the state an amount not to exceed $500 and shall be liable for damages to any party injured. For Arizona notary supplies, contact the American Association of Notaries by calling 800.721.2663 or visiting our website at www.usnotaries.com
Notary fees are set by state law. A notary public is allowed to charge for each notarial act, but not more than:
- Acknowledgments - $2.00 per signature
- Oaths or affirmations - $2.00 per signature
- Jurats - $2.00 per signature
- Copy certifications - $2.00 per page certified
- Oaths or affirmations without a signature - $2.00
Note: No fees are allowed for pension papers or military oaths. A fee schedule must be posted in a conspicuous place.
An Arizona notary has the authority to:
- Take acknowledgments
- Administer oaths and affirmations
- Perform jurats
- Certify copies of non-recordable documents
The State of Arizona has not enacted/adopted statutes, rules, and/or procedures for electronic notarizations.
Required. If a notary’s mailing, residential, or business address changes, the notary is required to notify the Secretary of State within 30 days by visiting their website at https://apps.azsos.gov/apps/notary/application/changeinformation.aspx
. Failure to notify the Secretary of State of the new change of address will result in a $25 civil penalty, which must be paid before the commission can be renewed.
A notary who has a change of surname must notify the Secretary of State within 30 days. Your information can be updated on the State's website at https://apps.azsos.gov/apps/notary/application/changeinformation.aspx
. To be commission under your new name you'll have to apply as a new applicant and submit proof from your bonding company that your previous bond has been cancelled. You don't have to apply as new applicant if you sign with your new name and sign below with the name your were originally commission under.
In case of death, a representative of the deceased notary must surrender the notary’s journal, seal, and records to the Secretary of State along with a cover letter including the items enclosed. Items are required to be sent within three months of a notary’s death, or the notary’s designee shall forfeit not less than $50 or more than $500 to the Secretary of State’s office. In case of resignation, the notary public must submit a the resignation letter to the Governor of Arizona. A copy of the resignation letter, notary seal, and journal should be sent to the Secretary of State by certified mail or by other means providing a receipt The notary public's bonding company should also be contacted about the resignation.
A notary public may not:
- Prepare, draft, select, or give advice concerning legal documents
- Perform acts that constitute the practice of law
- Use false or misleading advertising in which the notary public represents that he has duties, rights or privileges that he does not possess by law
- Use the phrase “notario” or “notario publico” to advertise notary services
- Overcharge for notary services
- Notarize a document without the signer being in the notary’s presence
- Notarize the signature of any person who is related by marriage or adoption
- Provide a nonpayment of a check issued for application fees
- Be involved in fraud or deceit with the intent to injure another person or substantially benefit the notary
- Execute any notarial certificate that contains false statements
- Notarize a document that contains no notarial certificate
- Notarize a document that is incomplete
- Notarize his or her own signature
- Notarize a document if the notary is an officer of any named party or if the notary will receive any direct material benefit from the transaction
Notaries public who commit official misconduct may be subject to criminal liability, which may include the revocation of their notary public commission. A notary who is not an attorney may not advertise in another language unless the notary makes it clear that the notary is not an attorney and cannot offer legal advice about immigration or any other issue. If he or she fails to post such a notice, the notary is guilty of a class 6 felony and the notary’s commission shall be revoked permanently. Impersonating a notary public is a class 1 misdemeanor.
to view your state's notarial certificates.
Notary bonds and errors and omissions insurance policies provided by this insurance agency, the American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety. The American Association of Notaries is owned by Kal Tabbara, a licensed insurance agent.