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Become an Arizona Notary

Abbreviation: AZ   |   48th State   |   Statehood: February 14, 1912   |  

Eligibility:

To become an Arizona notary you must meet all of the requirements listed below:

  • Be 18 years or older
  • Be a resident of the State of Arizona for income tax purposes and claim the individual’s residence in this state as the individual’s primary residence on state and federal tax returns
  • Be a citizen or a legal permanent resident of the United States
  • Not have been convicted of a felony unless your civil rights have been restored
  • Not have had an Arizona notary commission revoked within four years of the filing of the application
  • Be able to read and write English
 

Qualification:

In order to receive an Arizona notary public commission, a person must:

  • Meet the eligibility requirements
  • Properly complete and submit a notary application form to the Secretary of State with a total filing fee of $43.00, which includes the application fee and the notary bond filing fee. To download the notary application form, go to -
http://www.azsos.gov/business_Services/Fees.htm#Notary_Public
 

Non-Residents Arizona Notary:

Not permitted.
 

Arizona Notary Bond:

Required. A notary bond is required in the amount of $5,000 for new and renewing notaries. A person who has been commissioned as a notary shall file with the Secretary of State an oath of office and a bond in an amount prescribed by the Secretary of State in order for the commission to become effective. The Secretary of State shall not accept any bond that was issued more than 60 days before or 30 days after the date on which the Secretary of State commissions a notary public. Please visit www.usnotaries.com.
 

Notary Errors & Omissions Insurance:

Optional. A notary public is liable to any person for damages that result from the misconduct of the notary public. The American Association of Notaries strongly recommend Arizona notaries public to insure themselves against claims of negligence through the purchase of a Notary Errors and Omissions insurance. Visit our website: www.usnotaries.com for more information.
 

Filing Fee:

A $43.00 filing fee is required for new and renewal notary applications.
 

Arizona Notary Term:

4 years.
 

Jurisdiction:

Statewide.
 

Appointment:

Secretary of State
Business Services Division/Notary Section
1700 West Washington, 7th Floor
Phoenix, AZ 85007-2008
(602) 542-6187
http://www.azsos.gov/business_Services/notary/
 

Notary Commission Renewal:

A notary public may apply 60 days before the expiration of the current commission by completing a renewal application form.
 

Education/Testing:

A notary public must keep as a reference a manual that is approved by the Secretary of State that describes the duties, authority, and ethical responsibilities of notaries public. A Notary Public Reference Manual may be obtained from the Secretary of State at no charge. The Secretary of State may require that applicants and suspended notaries present proof of attendance at a notary training course before receiving their commission or before reinstatement of a suspended commission. Any applicant who is required to attend a notary training course must complete the training within 90 days before renewing his/her commission.
 

Arizona Notary Stamp/Notary Seal:

Required.

Type – rubber-inked stamp

Ink color — dark ink

Required elements - notary public’s name, commission expiration date, the name of the county in which the notary is commissioned, and the words “Notary Public” and “The Great Seal of the State of Arizona.” Not more than 1 ˝ inches high and 2 ˝ inches wide.

Note: An embossing seal is not an official seal of a notary public, but a notary may possess one that may be used in conjunction with the notary’s official seal. The notary seal, commission, and journal remains the property of the notary public even if the employer paid for the notary materials.

If the notary public’s seal or journal is lost or stolen, the notary must notify the Secretary of State within 10 days after the loss or theft of an official journal or seal. The notary must deliver to the Secretary of State, by certified mail or other means providing a receipt, a signed notice of the loss or theft. The notary must also inform the appropriate law enforcement agency in the case of theft. Failure to provide the Secretary of State of such notice carries a civil penalty of $25.

 

Record Book:

Required. Notaries are required to keep a journal of all notarial acts for at least 5 years after the date the notarial act was performed. The notary journal and records must be delivered to the Secretary of State by certified mail or other means providing a receipt upon death, resignation, or removal. A notary or personal representative who neglects to deposit such journal and records within three (3) months shall forfeit to the state not less than $50 or more than $500. In addition, any person who willingly destroys notary records shall forfeit to the state an amount not to exceed $500 and shall be liable for damages to any party injured. For Arizona notary supplies contact the American Association of Notaries by calling 800.721.2663 or visiting our website at www.usnotaries.com.
 

Notary Fees:

Notary fees are set by state law. A notary public is allowed to charge for each notarial act, but not more than:

  • Acknowledgments $2.00
  • Oaths or affirmations $2.00
  • Jurats $2.00
  • Certifying a photocopy $2.00

Note: No fees allowed for pension papers or military oaths. A fee schedule must be posted in a conspicuous place.

 

Authority:

Arizona notary has the authority to:

  • Take acknowledgments
  • Administer oaths and affirmations
  • Perform jurats
  • Perform certify copies of non-recordable documents
 

Address Change:

Required. If a notary’s home or mailing address changes, the notary is required to notify the Secretary of State within 30 days by certified mail or another means providing receipt. The notice must include the old address and the new address. Failure to notify the Secretary of State of the new change of address will result in a $25 civil penalty, which must be paid before the commission can be renewed. If the business address changes, the notary must notify the Secretary of State by regular mail, fax, or e-mail. The notice must include the old and new business address and the notary’s name as it appears on his commission certificate. To download the change of address form, go to http://www.azsos.gov/business_Services/Fees.htm#Notary_Public .
 

Name Change:

A notary who has a change of surname must notify the Secretary of State within 30 days. When notarizing, the signature line must include married name and commission name. If the name is changed due to marriage, the notary may continue to use the official seal and commission in the notary’s prior name until the commission expires. To download the name change form, go to http://www.azsos.gov/business_Services/Fees.htm#Notary_Public .
 

Death/Resignation/Removal:

In case of death a representative of the deceased notary must surrender the notary’s journal, seal, and records to the Secretary of State along with a cover letter including the items enclosed. Items are required to be sent within three months of a notary’s death or the notary’s designee shall forfeit not less than $50 or more than $500 to the Secretary of State’s office. In case of resignation, the notary public must submit a letter to the Governor of Arizona and the Secretary of State by certified mail or by other means providing a receipt. Also the notary must send the notary seal and journal to the Secretary of State.
 

Prohibited Acts:

A notary public may not:

  • Prepare, draft, select, or give advice concerning legal documents
  • Perform acts that constitute the practice of law
  • Use false or misleading advertising in which the notary public represents that he has duties, rights or privileges that he does not possess by law
  • Use the phrase “notario” or “notario publico” to advertise notary services
  • Overcharge fees for notary services
  • Notarize a document without the signer being in the notary’s presence
  • Notarize the signature of any person who is related by marriage or adoption
  • Provide a nonpayment of a check issued for application fees
  • Be involved in fraud or deceit with intent to injure another person or substantially benefit the notary
  • Execute any notarial certificate that contains false statements
  • Notarize a document that contains no notarial certificate
  • Notarize a document that is incomplete
  • Cannot notarize his/her own signature
  • Notarize a document if the notary is an officer of any named party or if the notary will receive any direct material benefit from the transaction
 

Criminal Offense:

Notaries public who commit official misconduct may be subject to criminal liability, which may include the revocation of their notary public commission. A notary who is not an attorney may not advertise in another language unless the notary makes it clear that the notary is not an attorney and cannot offer legal advice about immigration or any other issue. Failure to post such notice, the notary is guilty of class 6 felony and the notary commission shall be revoked permanently. Impersonating a notary public is a class 1 misdemeanor.
 

Notarial Certificates:

Click here to view your state's notarial certificates.

Revised: July 2013

Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety. American Association of Notaries is owned by Kal Tabbara, a licensed insurance agent.